Your IT and the Cloud: Are they Compatible?
Today we present the second of three articles about Cloud Hosting specifically for the AEC Industry. We look forward to your comments
Just because your AEC business is running legacy technology doesn’t mean it cannot make an easy transition to the cloud. In fact, many of today’s most successful matches between the cloud and construction are based on the process of “cloud-enabling” existing IT systems.
You see, running an AEC business requires such core systems as project management, document management, accounting, estimating and job costing, for example. For the most part, these systems are not native cloud applications. No problem. Service solutions available today can ensure that what isn’t “cloud native” in your IT department can certainly become “cloud ready.”
Of course, the ultimate compatibility test is made up such factors as time, cost and security. But such issues have become relative non-issues as cloud services and solutions are faster, better, cheaper and more secure. Just ask our clients, such as The J. Companies and Morley Builders.
A Secure Package
Let’s take The J Companies, a builder/construction manager based in New York, as our first example. The company started down its cloud-based IT path in 2005 by hosting Prolog Manager from Meridian Systems using our AEC Cloud. Over time as the needs of IT expanded, so too has the role of the cloud.
For example, with clients located across the country, and with multiple construction, consulting or development projects going on simultaneously, the need to compile information and keep documents organized has become the priority.
Today, you can find Microsoft Office, Microsoft Exchange, Document Locator from ColumbiaSoft, and Master Builder from Sage, accompanying its Prolog Manager application up in the cloud. A custom solution gives employees access to an integrated package of virtual desktop, document management, accounting, and project management tools that can be accessed anywhere and anytime.
So let’s talk security. Document Locator is essentially the core of the business for The J Companies. With the AEC Cloud, an unlimited library of documents has become stored in the cloud. Given the high quality document security, that means that there is never a risk of information being left unsecure in the cloud.
Just ask David Brot, the Principal of The J Companies, who says that he has never needed to worry about his company’s information. Document security and stability in the cloud has never been an issue.
Low Cost and Connected
Now let’s address that issue of high cost. Back in 2013 when we first engaged with Morley Builders the company was talking with many different software vendors about developing a custom solution. The company was looking to have its employees maintain large amounts of drawing and specification information and stay connected, while working at construction sites or back at the office.
It was an exercise that, as many other AEC companies have figured out, is prohibitive in terms of time and cost.
This is where an OBA can come into play. This is an application written for Microsoft Office applications based on .NET technology that uses web services to connect to a Line of Business (LOB) application, or other applications. OBAs that are built on the Microsoft Office Business Application framework are used for extending LOB applications. This means that AEC companies can capture critical information in spreadsheets and work offline.
Today Morley Builders uses our Drawings & Specification OBA. This allows its employees to input large volumes of data all at once. The fact that the OBA interfaces with Microsoft Excel and other spreadsheets makes it easy for employees to get up to speed learning the tool very quickly.
Like The J Companies, Morley Builders works with Prolog. This is where the direct connection from the OBA comes in handy, making the process of batch revisions an integrated process between the programs.
It’s not difficult to find these types of success stories within the AEC industry. More and more, we see companies coming to us to help make the cloud a critical part of the way they run their IT systems across the company.
Applications like Dropbox, Evernote, Box and others have catapulted the idea of “the cloud” into the IT discussion these days. But the truth of the matter is that the cloud has long been a part of doing business in construction, tied to core operational systems.
Legacy IT systems are necessary in construction. So too is the cloud. Ensuring they are compatible can be the most powerful investment your company can make in 2015.